Accounts Payable Automation with super.AI Flows

Accounts payable automation (AP automation) uses software to cut the manual work in paying supplier invoices: capturing each invoice, extracting its data, checking it, approving it and paying it. For most AP teams, the heaviest manual work comes first, in getting invoice data off the page and into the AP system or ERP.

super.AI handles the document side of the accounts payable process. It turns the vendor invoices you upload into clean, structured data for import into your AP system or ERP. Approvals, purchase order matching, posting and payments stay in your AP system, under the rules you already use.

In many AP teams, invoice data still moves by hand. That creates three problems that grow with invoice volume:

• Manual keying. Someone opens each vendor invoice and types the vendor, invoice number, dates, tax, totals and line items into the AP system, one field at a time.
• Layout variety. Every vendor formats invoices differently. Tools that read by position on the page need a template for each layout, and a vendor's redesign can break it.
• Errors caught late. A mistyped total or invoice number often surfaces at approval, payment or month-end close, when it takes longer to trace and fix.

AP invoice automation targets this first step. Clean, reviewed data at the start means fewer surprises later in the process.

1. Upload a real vendor invoice. Start with a PDF, an image or an email attachment from your AP queue.
2. Describe what you need in plain language. For example: "Pull the vendor name, invoice number, invoice date, due date, tax and total from each invoice, plus each line item's description, quantity, unit price and amount."
3. Review each step before you run it. super.AI builds the flow and shows each step, so you can see what is extracted and where it goes before you run it on more invoices.
4. Run it and review exceptions. Low-confidence values go to human review instead of straight into your data. Corrections carry into the next run.
5. Export for your AP system. Send results to CSV, JSON or Google Sheets, then import them into your AP system or ERP.

Free to start, with no credit card and no sales call required. Start for free, or book a demo.

• Header fields read by meaning. Vendor, invoice number, invoice and due dates, tax and totals are found by their meaning rather than their position on the page, so you do not need a separate template for each vendor layout.
• The line items you describe. Name the columns you need, such as description, quantity, unit price and amount, and review them alongside the header fields.
• Human review for uncertain values. Low-confidence values go to a person to confirm or correct, and those corrections carry into the next run.
• Exports for your AP system. Results go to CSV, JSON or Google Sheets for import into your AP system or ERP.
• Steps you can see. super.AI shows each step of the flow, and you can review each step before you run it.

For more on the fields you can capture from invoices, see AI invoice processing.

A typical accounts payable process has five stages: receive the invoice, capture its data, match it against purchase orders and receipts, approve it, then post and pay it. super.AI covers the first two, plus a human check on uncertain values.

• Receive and capture: super.AI. Upload invoices as PDFs, images or email attachments, and extract the fields you describe.
• Review and export: super.AI. Uncertain values get a human check, then clean data exports to CSV, JSON or Google Sheets.
• Match, approve, post and pay: your AP system or ERP. Your matching rules, approvers and payment controls stay where they are.

super.AI prepares clean invoice data. Your AP system keeps approvals and payments. If you are comparing accounts payable automation software, decide first whether you need a full AP suite or a better way to get invoice data into the system you already run. For background on this step, read our guide to invoice data capture.